Project Management Software: Is It Different From Google Drive & Dropbox?

Perks of Project Management SoftwareWith modern businesses riding the wave of faster and convenient services, it comes as no surprise that cloud storage is all the rage.

With the rise of Google Drive, iCloud, and Dropbox, you can share files and access those files from multiple devices.

But think about it. The definition of cloud storage is almost the same as a cloud-based project management software: an infrastructure that allows you to upload data through the Internet to remote services in the cloud. Once the data is stored in the cloud, it can be accessed from different services and devices.

So is cloud a project management software? Is project management software a cloud? Or are they different things? While the two may sound like interchangeable technical jargons referring to the same structure, the two systems have less in common other than the fact that they simply both store data.

Access vs. Planning

Cloud storage simply allows you to access your files whenever and wherever you want. The focus of cloud-based project management systems, on the other hand, is to logically organize and manage those files. The software allows you to move tasks through the different stages of the project, as the experts at say.

Think of it this way: cloud storage is like a filing cabinet. It holds your stuff and makes these accessible whenever you need them. A cloud-based project management software, on the other hand, is like a conveyor belt. It moves files from person to person, allowing a seamless flow of tasks through every step.

Eyes on One vs. Eyes on Everything

iCloud, Google Drive, and Dropbox allows you to see your business files one at a time for reference. With a project management system, you get to see the larger scope of the work. You get to see how projects affect one another, how the staff assists in a project, as well as how you can distribute your resources. In other words, a cloud-based project management software will help you manage the way work moves across projects, allowing you to focus on everything rather than on one component of the project.

The two complementary services may be alike, but when it comes down to it, simple cloud storage and the more complex cloud-based project management system are completely different. They are more like Papa Bear and Baby Bear than Tweedle Dum and Tweedle Dee. And the truth is, you don’t have to choose. You can have both solutions for your business.